ACCEPTABLE USE POLICY

Last updated September 16, 2026

This Acceptable Use Policy governs your use of Docket (the “Services”), the internal conference room booking application operated by Archer Cargo (“we,” “us,” or “our”). It applies every time you sign in. If you do not agree with it, do not use the Services.

Docket exists for one purpose: so colleagues can see when a room is free and reserve it without stepping on each other. Most of what follows is that sentence spelled out. How we handle the personal information involved is described in our Privacy Policy.

SUMMARY OF KEY POINTS

• Book rooms you intend to use, for real meetings, and cancel what you no longer need.
• Your account is yours. Do not share it, and do not book on behalf of someone who could book for themselves without saying so in the title.
• Write titles colleagues can act on, and keep sensitive or personal details out of them.
• Do not try to reach data that is not yours, and do not probe, scrape, or automate against the Services.
• Administrators may release or remove bookings that break this policy.

TABLE OF CONTENTS

• 1. WHO MAY USE DOCKET
• 2. YOUR ACCOUNT
• 3. BOOKING IN GOOD FAITH
• 4. WHAT YOU WRITE IN A BOOKING
• 5. INVITING GUESTS
• 6. PROHIBITED USES
• 7. THE ROOMS THEMSELVES
• 8. ENFORCEMENT
• 9. AVAILABILITY OF THE SERVICES
• 10. DO WE MAKE UPDATES TO THIS POLICY?
• 11. HOW CAN YOU CONTACT US ABOUT THIS POLICY?

1. WHO MAY USE DOCKET

In Short: Archer Cargo staff, with a company account.

Docket is an internal tool, not a public service. Access requires a company account on an approved Archer Cargo email domain. You may use the Services only for Archer Cargo business and only while you are entitled to a company account. Access ends when your account does.

2. YOUR ACCOUNT

In Short: Your sign-in is yours alone, and you are answerable for it.

• Do not share your sign-in, your session, or a signed-in device with anyone.
• Everything done from your account is treated as done by you, so keep it secure and sign out on shared machines.
• Booking on someone else’s behalf is fine when that is genuinely your job; say so in the title so the room shows the right owner to everyone else.
• Tell us promptly if you believe someone else has used your account.

3. BOOKING IN GOOD FAITH

In Short: A booking is a claim on a shared resource. Make it real, and release it when it is not.

• Book only rooms and times you actually intend to use, for the duration you actually need.
• Cancel as soon as a meeting is moved, shortened, or called off. An uncancelled booking is a room nobody else can take.
• Do not hold placeholder, recurring, or “just in case” bookings to keep a room away from colleagues, and do not book under a vague title to reserve time you have not committed to.
• Do not create bookings to test, benchmark, or stress the Services outside of a task we have asked you to do.
• Respect the room’s stated capacity, location, and any rules posted for it.

4. WHAT YOU WRITE IN A BOOKING

In Short: Titles are shown to colleagues in the relevant cases; write accordingly.

A meeting title, description, and guest list are visible to the organizer, the invited guests, and administrators. Other colleagues see that the room is taken and who took it. That is still an audience. When you write a booking:

• Keep it accurate. A title that does not describe the meeting makes the calendar useless to everyone reading it.
• Leave out anything you would not want colleagues or administrators to read, including personal data about others, customer records, credentials, and confidential commercial detail. Put those in the materials for the meeting, not in the booking.
• Do not use the title or description for content that is harassing, discriminatory, defamatory, obscene, or otherwise contrary to Archer Cargo policy, and do not use it to advertise or to send messages unrelated to the meeting.

5. INVITING GUESTS

In Short: Guest invitations send email. Invite only people who need it.

Adding a guest emails them the meeting title, description, room, and time, and emails them again when you change or cancel the booking. Add only people who are genuinely invited, check the addresses before you save, and do not use guest invitations as a mailing list or to send repeated notifications to someone who has asked you to stop.

6. PROHIBITED USES

In Short: Do not attack the Services or go looking for other people’s data.

You must not:

• attempt to view, alter, or delete bookings, profiles, or other data you have not been given access to, whether through the interface, the database, or the network
• attempt to gain administrator rights, or use administrator rights for anything other than managing rooms and resolving scheduling conflicts
• probe, scan, or test the security of the Services, or bypass the sign-in domain restrictions
• scrape, crawl, or automate access to the Services, or connect scripts or third-party tools to them, without our written permission
• interfere with the Services or the underlying infrastructure, including by overloading them or by mass-creating bookings
• copy, export, or pass Docket data to anyone outside Archer Cargo, or upload anything unlawful or infringing
• use the Services in breach of applicable law or of any other Archer Cargo policy that applies to you

If you find a security flaw or a way to see data you should not, report it to us instead of exploring it further. We treat a good-faith report as a favor, not an offense.

7. THE ROOMS THEMSELVES

In Short: Leave the room ready for the next meeting.

A booking reserves the room for the time shown and no longer. Start and end on time, leave the room and its equipment as you found them, and do not occupy a room you have not booked while someone else holds it. If two groups believe they hold the same room, the booking in Docket decides it; raise anything unresolved with an administrator rather than in the doorway.

8. ENFORCEMENT

In Short: We may edit or remove bookings and suspend access, and serious breaches go to your manager.

Administrators may cancel, shorten, or reassign any booking that conflicts with this policy or with an operational need, and may remove content that does not belong in a booking. We may suspend or end your access to the Services, with or without notice, if you breach this policy. Breaches may also be handled under Archer Cargo’s ordinary employment and IT policies, and unlawful conduct may be reported to the authorities. We are not required to act on every breach, and choosing not to act once does not waive anything.

9. AVAILABILITY OF THE SERVICES

Docket is provided for internal convenience on an “as is” basis. We may change, interrupt, or withdraw it, or any room in it, at any time, including for maintenance. Bookings can be affected by outages; for anything critical, confirm the room directly.

10. DO WE MAKE UPDATES TO THIS POLICY?

In Short: Yes, we will update this policy as necessary.

We may update this Acceptable Use Policy from time to time. The updated version will be indicated by a revised “Last updated” date at the top of this policy. If we make material changes, we will let you know. Continuing to use the Services after a change means you accept it.

11. HOW CAN YOU CONTACT US ABOUT THIS POLICY?

If you have questions about this policy, want to report a breach, or need a booking released, email us at privacy@archercargo.net or contact us by post at:

Archer Cargo
8301 S Cass Ave
Darien, IL 60561
United States

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